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Roll Call B. Approval of Minutes to Meeting #171 C. Adoption of Agenda 1:05 II Status of Chancellor's Office Actions 5 Min. A. Motions Approved: 1. Motion to Specify the Minimum Grade for Baccalaureate Core Courses 2. Motion Recommending Clarification of University Regulation R10.04.090.C.11 on Grade Definition of “Incomplete” 3. Motion to Publicize Grading Policy Regarding “C” B. Motions Pending: 1. Motion to Approve the DANSRD Unit Criteria 1:10 III Public Comments/Questions 5 Min. 1:15 IV A. President's Comments – Jonathan Dehn 5 Min. B. President-Elect's Report – Cathy Cahill 5 Min. 1:25 V A. Remarks by Chancellor Brian Rogers 5 Min. B. Remarks by Provost Susan Henrichs 5 Min. 1:35 VI Governance Reports 5 Min. A. Staff Council – Maria Russell B. ASUAF – Nicole Carvajal C. UNAC – Jordan Titus UAFT – Jane Weber 1:40 VII Discussion Items 20 Min. A. The Fisher Report B. Health Care Dependent Verification 2:00 BREAK 2:10 VIII Announcements 5 Min. A. Upcoming Senate Vacancies B. OSYA Nomination Period Opens (Attachment 172/1) 2:15 IX New Business 25 Min. A. Motion to Address Health Care Dependent Verification, submitted by the Administrative Committee (Attachment 172/2) B. Motion to Amend the Mandatory Placement Policy for Math Placement Test Expiration Date, submitted by the SADA Committee (Attachment 172/3) C. Motion to Clarify Grading Policy for Graduate Programs, submitted by the Graduate Academic and Advisory Committee (Attachment 172/4) D. Motion to Accept Students Transferring to UAF with AA/AS Degrees as Satisfying the 100-200 Level Core Curriculum, submitted by Curricular Affairs Committee (Attachment 172/5) E. Motion to Change the Academic Disqualification Policy, submitted by Curricular Affairs Committee (Attachment 172/6) F. Motion to Amend Bylaws for RAC, submitted by the ad hoc Research Advisory Committee and Administrative Committee (Attachment 172/7) 2:40 X Committee Reports 15 Min. A. Curricular Affairs – Rainer Newberry, Chair (Attachment 172/8) B. Faculty Affairs – Jennifer Reynolds, Chair C. Unit Criteria – Perry Barboza, Ute Kaden (Attachment 172/9) D. Committee on the Status of Women – Jane Weber, Chair (Attachment 172/10) E. Core Review – Latrice Laughlin, Chair F. Curriculum Review – Rainer Newberry, Chair G. Faculty Appeals & Oversight – Charlie Sparks, Convener H Faculty Development, Assessment & Improvement – Josef Glowa, Chair (Attachment 172/11) I. Graduate Academic & Advisory Committee –Ken Abramowicz, Chair (Attachment 172/12) J. Student Academic Development & Achievement – Cindy Hardy, Chair K. Research Advisory Committee (ad hoc) – Orion Lawlor, Roger Hansen, Co-Chairs (Attachment 172/13) 2:55 XI Members' Comments/Questions 5 Min. 3:00 XII Adjournment ATTACHMENT 172/1 UAF Faculty Senate #172, February 7, 2011 OUTSTANDING SENATOR OF THE YEAR AWARD (OSYA) PURPOSE: The Outstanding Senator(s) of the year award is an award to be given by the UAF Faculty Senate for truly outstanding contribution of service for academic quality at the University. The contribution to be recognized would be far beyond that normally made by an individual in the normal performance of his or her job. CRITERIA: The recipient should be a serving member of the UAF Faculty Senate or a serving member of a permanent or standing committee of the Faculty Senate who has made a major contribution to the faculty's and student's welfare, to the faculty's ability to carry out its duties more effectively, to the general betterment of the University outside the teaching and research function, or has shown wise and courageous leadership (and responsibility) in behalf of the faculty and University. This should be an award for service, not teaching or research, above and beyond that normally expected from an individual. NON-ELIGIBILITY: The President and President-Elect of the Faculty Senate are not eligible to receive this award in their positions during their years of service. PROCEDURES: Any eligible Faculty Senate member may nominate a candidate for the OSYA. The letter of nomination should include a brief list of the Senator's accomplishments and a cover letter that makes the case for the nominee. The nomination should be submitted to the Faculty Senate President by March 19, 2010. The Screening Committee will consist of five members. One member will be appointed from the Provost Council by the Provost. The Faculty Senate will select four (4) members one of whom will be the President-Elect, and three others, none of whom is a nominee, in the March meeting of the Senate. This committee will meet prior to the April meeting of the Senate to screen all applicants and select one or two candidates that are recommended to the Senate President. In the April Faculty Senate meeting, the committee shall move the appropriate resolution(s). After appropriate discussion, the full Senate shall vote by secret ballot on the motions. A simple majority vote of those attending will be necessary for the Senate to confirm an OSYA. The votes will be counted by the President and Secretary of the Senate, and the award is announced by the President of the Senate. The award is to be presented by the President of the Senate and the form of the award shall be a framed, hand-lettered certificate that contains the resolution passed by the Senate and the signatures of the Faculty Senate President and President-Elect. ATTACHMENT 172/2 UAF Faculty Senate #172, February 7, 2011 Submitted by the Administrative Committee MOTION: The UAF Faculty Senate moves to request that the System Wide Office address the issue of verification of health care dependents for all employees such that: (1) delay the timeline for response to the audit to June 1; (2) utilize existing information at UA, through each HR office, rather than inconvenience every employee at considerable cost; (3) do the work in house to ensure the security of personal information rather than through an external vendor regardless of their reputation; (4) set up criteria, such as during open enrollment, to verify this data on a regular basis in house; (5) publicize the requirements in an inclusive and positive manner to avoid misunderstandings in the future; (6) include employees in decisions regarding their benefits and employment practices through the shared governance vehicle before costly decisions like this are made. EFFECTIVE: Immediately RATIONALE: A recent request (31 January 2011, see attached) from the Statewide Office of the University of Alaska required every employee to reaffirm the status of their dependents or potentially risk their loss of coverage. The timeline for this was 4 weeks, insufficient time for many in this diverse and dynamic group within the framework of their academic duties at UAF. Though the need to provide health insurance in a cost effective manner is recognized by the Senate, this approach is neither cost-effective or would even ensure lasting change in the current system. Re-evaluating this policy is recommended to adopt a time-line that would take into account the academic workload and travel for sabbatical and field work, use existing information present at UAF, and prepare a plan to inform employees and update this data using an existing framework. The current approach is onerous, provides a significant impact on the majority of the employees and was done without recognition of shared governance. As a result it appears to be an ineffective use of precious University resources, financial, expertise and goodwill among the employees. Attachment referenced in the rationale for Motion about Health Care Dependent Verification (above): ---------- Forwarded message ---------- From: Michael Humphrey < HYPERLINK "mailto:mjhumphrey@alaska.edu" mjhumphrey@alaska.edu> Date: Mon, Jan 31, 2011 at 9:09 AM Subject: [Benefits: UAF] Dependent Audit To: Cc: UAA All < HYPERLINK "mailto:benefits-uaa-l@lists.uaf.edu" benefits-uaa-l@lists.uaf.edu>,  HYPERLINK "mailto:sdbutro@alaska.edu" sdbutro@alaska.edu, UAS All < HYPERLINK "mailto:benefits-uas-l@lists.uaf.edu" benefits-uas-l@lists.uaf.edu>, UAF All < HYPERLINK "mailto:benefits-uaf-l@lists.uaf.edu" benefits-uaf-l@lists.uaf.edu> To all UA Faculty and Staff As part of University of Alaska’s ongoing efforts to control the cost of our health plan, we want to ensure that only eligible dependents are enrolled. ConSova is contacting every employee who has one or more dependents enrolled in a UA’s health plan and is asking for verification of their eligibility. It is important that you review the information ConSova is sending you. It is critical you respond to the verification audit by the February 28 deadline whether or not you have all required documentation. If you have questions after reviewing the information ConSova sent you, call ConSova at 1-866-430-1267. Thank you for your cooperation during this important project. Frequently Asked Questions Who is ConSova? ConSova is a Human Resources firm that specializes in the dependent eligibility verification process and has conducted many dependent audits for Fortune 500 companies and governmental organizations. Can I black out my financial information and Social Security number on these documents? You may cross out all financial information and the first five digits of your Social Security number on any documents you provide. The last four digits of you SSN are required for accurate data match. What guarantee do we have that our personal documents will be kept secure? ConSova considers security and confidentiality a very serious matter. They employ state-of-the-art encryption technology to safeguard sensitive data.  All documentation received is scanned and maintained on encrypted drives.  In the event a ConSova system is stolen, the data is encrypted and will not be accessible to anyone.  The server that maintains Dependent Eligibility Verification systems and scanned images is only accessible on ConSova’s Local Area Network located in Lakewood, Colorado.  This Local Area Network is a closed system and not accessible via Virtual Private Network or any other interactive connection. ConSova Associates have audited over 1.5 million dependents in the past seven years, and they have never been accused or alleged to have not protected the private personal information of its clients’ employees. University of Alaska realizes and understands that employees may have concerns about releasing this information to a third party.  We assure you that every precaution has been taken to ensure your information is kept confidential. This is no different than what our other service providers must prove (Premera, Caremark, VSP).  You can help protect your own privacy by following the instructions included with the letter you will receive from ConSova. Will the submitted documents be retained by ConSova? If so, for how long? Documentation received from University of Alaska employees will be batched and maintained in a secure location monitored only by ConSova employees. ConSova will destroy all documentation and wipe all hard drives containing protected health information 30 days after the dependent verification is completed. Can my local Human Resources Department review my documents to determine eligibility of my dependents instead of ConSova? No.  The University of Alaska will not review any documentation for the verification process.  All documents must be provided to ConSova for review. If I am unable to supply documentation by the deadline for my eligible dependent, will University of Alaska terminate my dependent from the plan? The University of Alaska will terminate a dependent due to the inability to provide documentation that verifies eligibility. However, if you are in contact with ConSova during the verification process and ConSova is aware of an issue you may be experiencing in gathering the appropriate documents, then your dependent will not be automatically terminated if you do not meet the deadline.  ConSova is willing to assist you through this process, including helping you contact agencies to locate the documents you need. Where should I go if I have questions? The general information documents that have been sent out will be posted online at  HYPERLINK "http://www.consova.com/universityofalaska" \t "_blank" www.consova.com/universityofalaska. It may help you to review them. If after reviewing you still don't find the answer to your question, call 1-866-430-1267. **** Mike Humphrey Director of Benefits University of Alaska PO Box 755610 Fairbanks, AK 99775-5140 ( (office): 907.450.8226 ( (Fax): : 907.450.8201 : (email): HYPERLINK "mailto:mike.humphrey@alaska.edu" mike.humphrey@alaska.edu  HYPERLINK "http://www.alaska.edu/benefits/" \t "_blank" http://www.alaska.edu/benefits/ Nothing will ever be attempted if all possible objections must first be overcome. Samuel Johnson _______________________________________________ Mike Humphrey Director of Benefits University of Alaska PO Box 755610 Fairbanks, AK 99775-5140 Voice: 907.450.8226 Fax: 907.450.8201  HYPERLINK "mailto:mjhumphrey@alaska.edu" mjhumphrey@alaska.edu ATTACHMENT 172/3 UAF Faculty Senate #172, February 7, 2011 Submitted by the Student Academic Development & Achievement Committee MOTION: The Faculty Senate moves to AMEND THE 2011-12 CATALOG TO REFLECT a one year math placement test expiration and revise the following UAF catalog statement under the Mandatory Placement heading on page 33, as indicated: Effective: Fall 2011 Rationale: Placement test expiration periods are inconsistent across the UA system. Students attending different institutions within the system are confused by the differences. A common message is requested. Furthermore, it is the hope of the SADA Committee and the Developmental Math and Math faculty that this motion leads to Banner enforcement of prerequisites for math placement. CAPS and Bolded - Addition [[ ]] – Deletion Mandatory Placement Students who do not meet basic skills standards in reading, writing and mathematics must complete appropriate Developmental Education courses. Such students may not enroll in 100-level or above courses that depend on these skills until they have satisfactorily met the exit criteria of the appropriate Developmental Education course(s). Students without appropriate standardized test scores (such as ACT Plus Writing, SAT, ASSET or ACCUPLACER), advanced placement credits, transfer credits or prerequisite coursework must have ĚŔġĘÓĆľ-approved placement test scores prior to registering for classes their first semester at UAF. Placement exams must be taken within two calendar years prior to the start of the course, EXCEPT FOR MATHEMATICS PLACEMENT EXAMS WHICH MUST BE TAKEN WITHIN ONE CALENDAR YEAR. Students may not enroll in classes unless they meet the placement requirements. Placement into appropriate developmental or core classes must be done with the help of an academic advisor. Placement tests are available at every UAF community campus as well as Testing Services, the Academic Advising Center, Tanana Valley Campus, Rural Student Services, Center for Distance Education and Northern Military Programs at Fort Wainwright, Eielson Air Force Base and Delta Career Advancement Center. For placement into English F111X or any developmental English course, students must also have a scored writing sample such as an SAT or ACT writing sample, or a ĚŔġĘÓĆľ-generated writing sample given along with ASSET, COMPASS, or ACCUPLACER or other placement tests. Students who enroll in a developmental or core course without meeting the requirements may be withdrawn from the course through the faculty-initiated withdrawal process. Prerequisite courses must be taken within two calendar years prior to the start of developmental and lower division core math courses. Students may not enroll in Perspectives on the Human Condition courses unless they meet the placement requirements for English F111X (including reading). Students may not enroll in core science classes unless they have placement at DEVM F105 or above and placement into English F111X. ATTACHMENT 172/4 UAF Faculty Senate #172, February 7, 2011 Submitted by the Graduate Academic & Advisory Committee MOTION: The UAF Faculty Senate moves to replace the “Grades and Grade Point Average (GPA)” paragraph on page 201 of the 2010-2011 ĚŔġĘÓĆľ Catalog with the revision shown below. Effective: Fall 2011 Rationale: Some faculty and students have found the current grade and GPA requirements needed to earn a graduate degree to be vague. Potential confusion could result in delayed graduation and significant cost to complete degree requirements that a student thought were already completed. **** ĚŔġĘÓĆľ Catalog, page 201: Grades and Grade Point Average (GPA) You must have a cumulative GPA of 3.0 in the courses identified on your Advancement to Candidacy form to remain in good standing and to graduate. In addition, for the purpose of satisfying degree requirements you must earn a B (3.0) or better (no P grades) in each F400-level course and a C (2.0) grade or better in each F600-level course. NOTE: A B- is below a 3.0 and, if obtained in an F400 course, will not count for meeting degree requirements; likewise, a C- is below a 2.0 and, if obtained in an F600-level course, will not count for meeting degree requirements. ATTACHMENT 172/5 UAF Faculty Senate #172, February 7, 2011 Submitted by the Curricular Affairs Committee MOTION: The UAF Faculty Senate moves to consider students transferring to UAF with an Associate of Science (AS) or Associate of Arts (AA) degree from a regionally accredited school satisfying one of the criteria below, as having satisfied the 100 and 200 level UAF General Education (Core) requirements. Effective: Fall 2011 Rationale: We recognize that UAF’s Core Curriculum is a means to an end: ensuring that UAF graduates have a broad liberal education. AA and AS degrees which meet one of the requirements listed below have been purposefully designed to include a broad, liberal education component similar in purpose and scope to our own Core Curriculum. Students graduating from these programs have some exposure to math, science, humanities and social sciences and are adequately prepared to enter upper-division coursework at a 4-year university. Applied degrees (such as AAS) are not included, as they do not have the same broad liberal education component. This policy will allow UAF academic units to create 2+2 articulation agreements with qualified community colleges, and attract qualified students to finish bachelor’s degrees at UAF. The goal is to attract students who have demonstrated success at the community college level; who have completed the intermediate goal of the AA or AS; who are ready to step into upper-division standing (where we have significant capacity) and who are likely to succeed and graduate from ĚŔġĘÓĆľ programs. **** Students transferring to UAF with an Associate in Science (AS) or Associate in Arts (AA) degree from a regionally accredited school satisfying one of the criteria below will be considered as having satisfied the 100 and 200 level UAF General Education (Core) requirements. 1. The AA or AS degree is from the University of Alaska OR 2. The public Universities in the State in which the community college is located also waive their core requirements in lieu of completing an AA or AS degree, that is, have an established 2+2 program. OR 3. The community college and (or) community college district is accredited by the Northwest Commission on Colleges and Universities. (This is the one we are in.) OR 4. The associate program has been approved by the Core Review Committee as satisfying the 100 and 200 level General Education requirements. HOWEVER, schools and degree programs which meet the above criteria but supply inadequately prepared students may be designated ‘unacceptable’ if so voted by the Core Review Committee. ATTACHMENT 172/6 UAF Faculty Senate #172, February 7, 2011 Submitted by the Curricular Affairs Committee MOTION: The UAF Faculty Senate moves to adopt the following changes to the readmission of academically disqualified students policy described in the ĚŔġĘÓĆľ Catalog (below): Effective: Fall 2011 Rationale: Current catalog language is too vague to be helpful to faculty and staff in advising students who have been academically disqualified. It also provides no benchmarks to measure a student’s suitability for readmission. As always, students with extenuating circumstances could request special consideration for readmission. Exceptions to the policy could be made per professional judgment of the Dean, Registrar or Provost/Vice Provost at the request of the student’s Advisor. UAA currently requires completion of 12 credits for readmission to any level program, but is considering a change in their policy to allow readmission after 9 credits. UAS requires raising cumulative GPA to 2.0 for readmission, regardless of the number of credits required to get there. **** Current ĚŔġĘÓĆľ Catalog language: Page 48 Academic Disqualification Undergraduate students -- Undergraduate students on probation whose semester and cumulative GPAs are less than 2.0 at the end of spring semester will be disqualified from degree-seeking status. Disqualified students may continue their enrollment at UAF only as non-degree students, are limited to a maximum of 10 credits per semester and must register in person. Credit load overrides are permitted under certain circumstances. To be eligible for reinstatement in an academic degree program, the student is expected to earn at least a C grade (2.0) in all courses taken as a non-degree student. To be restored to degree-seeking status, the student must apply for readmission. A student may be reinstated but may still be on probation. PROPOSED catalog language: Academic Disqualification Undergraduate students – Undergraduate students on probation whose semester and/or cumulative GPA falls below a 2.0 for two consecutive regular (Fall/Spring or Spring/Fall) semesters will be placed on Academic Disqualification. Academically disqualified students may continue their enrollment at UAF only as non-degree students, are limited to 10 credits per semester, and are ineligible for most types of financial aid. To be eligible for readmission to an academic degree program, the student must: 1. Complete nine (9) credits for a baccalaureate or associate program, or six (6) credits for a certificate program, with a 2.0 GPA or higher for those credits, after being disqualified. The courses may be completed at UAF and/or another regionally-accredited institution and must be letter-graded. Grades of ‘P’ or ‘CR’ will not be considered. In considering students for readmission, deans will look for coursework taken that relates to the student’s intended program. Students seeking readmission into an occupational endorsement program must have a 2.0 cumulative GPA. OR 2. Achieve a 2.0 cumulative grade point average by repeating courses at ĚŔġĘÓĆľ previously failed and reapply for admission Readmission to a degree program is not automatic or guaranteed. The student must reapply and the application must be approved by the dean. The student may apply to the same program from which they were disqualified, or to a different program or level (e.g. baccalaureate, associate or certificate). Readmission may be granted with a status of “probation” or with other conditions as specified by the dean. It is vitally important for academically disqualified students to work closely with their academic advisor in developing a realistic and timely educational plan. ATTACHMENT 172/7 UAF Faculty Senate #172, February 7, 2011 Submitted by the Research Advisory Committee and the Administrative Committee MOTION: The UAF Faculty Senate moves to amend Section 3 (Article V: Committees, Permanent) of the Faculty Senate Bylaws by adding the Research Advisory Committee. EFFECTIVE: Immediately. RATIONALE: UAF is a nationally ranked research university, and its faculty should have a voice in setting research policy and a vehicle to guide administrators in the needs of the research enterprise. The committee will serve as a conduit of communication both for faculty at large to address issues and needs as well as a sounding board for administration to get a response from faculty on research matters. The committee can also work with and advise other senate committees with regard to research. [[ ]] = Deletion CAPS = Addition Sect. 3 (ART V: Committees) PERMANENT 8. The Research Advisory Committee consists of up to ten voting members, a chair and co-chair, along with AT LEAST ONE ex officio member WHO IS THE VICE CHANCELLOR FOR RESEARCH. The committee exists to review issues of researchers at the ĚŔġĘÓĆľ and to provide reports, recommendations, and resolutions to the UAF Faculty Senate on behalf of the UAF research community.  The Research Advisory Committee will provide a connection between the faculty and the UAF Vice Chancellor for Research, and advise the VCR on developing productive relationships with the different research facilities across UAF. ATTACHMENT 172/8 UAF Faculty Senate #172, February 7, 2011 Submitted by the Curricular Affairs Committee Curricular Affairs Committee Meeting Meeting Minutes for Jan. 18, 2011 Kayak room 2-3 ish pm Present: Lili Anderson-Misel, Jungho Baek, Carrie Baker, Anita Hughes, Libby Eddy, Jayne Harvie, Rainer Newberry (Chair), David Valentine, Mike Earnest, Dana Thomas (guest) Audio: Brian Himelbloom, Diane McEachern 1. Set meeting Day/time for Spring Semester ---suggested: Wednesday afternoon starting at 2:00, 2:30 or 3:00 PM, or Friday mornings, 9-10 AM, or Friday afternoons starting at 1:00 or 1:30 PM New meeting time on Wednesdays at 1:00, starting Wednesday January 26th. 2. Get General Education Revitalization Committee going Members: Dave Valentine 2. Carrie Baker 3. Chris Coffman 4. Bob Arundale 5. Latrice Laughlin 6. Diane Wagner 7. Kate Quick 8. Rajive Ganguli 9. Anne Armstrong 10. Linda Hapsmith (+ SOM rep + SFOS rep?) + Dana Thomas – ex officio + Mike Earnest – ex officio I’d like pressure Dave Valentine into being the temporary chair and organizer…. Carrie strongly suggests Dave! Dave accepts (with hesitation () 3. work on the ‘AA, AS = core transfer business…’ Motion: Students transferring to UAF with an Associate in Science (AS) or Associate in Arts (AA) degree from a regionally accredited school will be considered as having satisfied the 100 and 200 level ĚŔġĘÓĆľ Core Curriculum (General Education) requirements Ways suggested by Mike Earnest to get around the ‘gack!!! Any!!!???? AA/AS??!!! - We could designate in the motion that the core waiver applies only to AA or AS degrees earned at approved community colleges (or community college districts).  We could start by approving a few fairly large districts, and then add more to the list later with approval of core review committee.  -- We could put in some language to the effect of:  we will waive the core if public universities in which the community college is located do the same under established 2 + 2 programs.  There are such statewide Associate to Baccalaureate transfer agreements built into the public higher education systems in many states, including WA, OR, CA and AZ.  These AA and AS degrees have evolved over the years with input from the 4-year universities over the past couple of decades to match, as closely as possible, the first two years of a BA/BS program.  (It really IS possible for a student to earn a bachelor's degree as a 2+2 in those systems.)  Putting in some language of this kind, with reference to agreements within state systems, reduces the possibility of having to deal with a "virtual" community college such as University of Phoenix.  We could also add in the word "public" in describing the community colleges from which we will accept the AA/AS.  It seems redundant to say "public community college" but at least that would preclude arguments to waive core for degrees earned through the private, virtual colleges unless they undergo additional review by Core Review Committee One by one review not desirable at all. Mike: Seattle area CC’s , Maricopa CC District (largest in the country) are examples of large CC districts. If student completes AA or AAS degree, the student completes the degree requirements for BA programs. How many districts would NOT be included? Dozens. Dana: This needs to be included as part of the core discussion. Math, science and lab requirements are not consistent among our own programs. One approach-select large districts where our cc transfers come from. Accept them with addition of two courses. Agree that the Core should prepare for upper division and provide a liberal education. Start with NW Commission-guidelines-‘must have’ list Those that have a 2+2 agreement with home state university or regionally accred w NW Commission or large area cc district? Expand beyond the NW assn? Dana’s staff can provide info from the assn for the group. Admissions has been pursuing 2+2 agreements with CC’s already, namely the Seattle Area CC district. BOR policy-gen ed must amount to 34 credits? 4. MOTION to amend catalog language for readmission of academically disqualified students. Submitted by Mike Earnest, Registrar, and by Dana Thomas, Vice Provost, January 14, 2011. MOTION: The UAF Faculty Senate moves to adopt the following changes to the readmission of academically disqualified students policy described in the catalog: Current UAF catalog language: Academic Disqualification Undergraduate students -- Undergraduate students on probation whose semester and cumulative GPAs are less than 2.0 at the end of spring semester will be disqualified from degree-seeking status. Disqualified students may continue their enrollment at UAF only as non-degree students, are limited to a maximum of 10 credits per semester and must register in person. Credit load overrides are permitted under certain circumstances. To be eligible for reinstatement in an academic degree program, the student is expected to earn at least a C grade (2.0) in all courses taken as a non-degree student. To be restored to degree-seeking status, the student must apply for readmission. A student may be reinstated but may still be on probation. PROPOSED catalog language: Academic Disqualification Undergraduate students – Undergraduate students on probation whose semester and/or cumulative GPA falls below a 2.0 for two consecutive regular (Fall/Spring or Spring/Fall) semesters will be placed on Academic Disqualification. Academically disqualified students may continue their enrollment at UAF only as non-degree students, are limited to 10 credits per semester, and are ineligible for most types of financial aid. To be eligible for readmission to an academic degree program, the student must: complete nine (9) credits at UAF and/or another regionally-accredited institution with a GPA of 2.0 or higher and reapply for admission (Note: Grades of ‘P’ or ‘CR’ do not count; all 9 credits must be letter-graded. ) [In considering students for readmission, deans will look for coursework taken that relates to the student’s intended program.)] At least 3 credits must satisfy core requirements or be in the students intended program. OR achieve a 2.0 cumulative grade point average by repeating courses previously failed at UAF (may be less than 9 credits) and reapply for admission Readmission to a degree program is not automatic or guaranteed. The student must reapply and the application must be approved by the dean. The student may apply to the same program from which they were disqualified, or to a different program or level (e.g. baccalaureate, associate or certificate). Readmission may be granted with a status of “probation” or with other conditions as specified by the dean. It is vitally important for academically disqualified students to work closely with their academic advisor in developing a realistic and timely educational plan. Effective: Fall 2011 Rationale Current catalog language is too vague to be helpful to faculty and staff in advising students who have been academically disqualified. It also provides no benchmarks to measure a student’s suitability for readmission. Registrar and advising staff discussed the possibility of a 12-credit requirement for baccalaureate readmission, and a 6-credit requirement for associate/certificate readmission. There was some concern, however, that having a two-tiered readmission plan might lead to large numbers of students seeking associate status temporarily as a way to obtain financial aid. The 9-credit requirement was settled on as a compromise between the two levels to keep the policy as simple as possible. (Note that this brings the readmission policy into alignment with the reinstatement policy for financial aid.) As always, students with extenuating circumstances could request special consideration for readmission. Exceptions to the policy could be made per professional judgment of the Advisor, Dean, Registrar or Provost/Vice Provost. UAA is also considering a change in their policy to allow readmission after 9 credits. UAS requires raising cumulative GPA to 2.0 for readmission. It would be helpful if policies were similar across MAU’s, since we have quite a few students who move from one to another. Discussion: Many conversations back and forth, including Admissions, Academic Advising, and Deans-this represents best ‘advice’ on how to clarify this policy. Benefit of 9 credit requirement-lines up with financial aid requirements Removing P or CR from consideration Suggest at least one course Remove last sentence and make suggested changes to the language- noted above in bold with underline Provide comments by next CAC Jan 26 or Admin committee meeting Jan 28th Handout from Rainer at the meeting: Suggested Guidelines for the design and approval of Stacked 400-600 level courses. This document is posted online for the 1/18/2011 Meeting as a handout: http://www.uaf.edu/uafgov/faculty-senate/committees/curricular-affairs-commit/ Discussion regarding current regulations on stacked courses Asking Senate to more tightly regulate stacked courses. Accrediting evaluators currently review stacked courses as well as institutional accreditors. Dana to check accreditation standards and review ABET accreditation. Two separate syllabi. GAAC to discuss on Monday the 24th of Jan. Review and discuss for next CAC-Jan 26 Pre-amble? Why stacked courses? Benefits for small undergraduate and/or graduate programs. ‘Fuzzy areas’ Faculty workload-teaching to two audiences and getting credit for one three credit course….Count as 1 ˝ times workload? Undergrads take course and pay the undergraduate fees. Get the exposure to a graduate level course? CAC asks Dana and Carol to bring this up at next Dean’s council. ATTACHMENT 172/9 UAF Faculty Senate #172, February 7, 2011 Submitted by the Unit Criteria Committee Unit Criteria Committee Meeting Minutes for January 24, 2011 Attending: Ute Kaden, Julie McIntyre, Debra Jones, Karen Jensen, Perry Barboza. Mark Hermann submitted comments on the SFOS criteria by e-mail. Next Unit Criteria meeting on 21 February at 2-3pm. (Jayne, please arrange a venue). Pending criteria: Debra and Ute will inquire from CES and SOE about status of criteria preparations. Perry will call Music about their pending criterion. SFOS Unit Criteria document was discussed. An annotated document is attached. Please let me know if you can read these comments. If not I will transcribe them into a separate document. [Note: SFOS Fisheries unit criteria annotated document is posted at the committee’s web site and has been forwarded to Fisheries.] ATTACHMENT 172/10 UAF Faculty Senate #172, February 7, 2011 Submitted by the Committee on the Status of Women Committee on the Status of Women Meeting Minutes for January 20, 2011 In attendance: Kayt Sunwood, Jane Weber, Melanie Arthur, Stefanie Ickert-Bond, Jenny Liu, Derek Sikes (on phone), Nicole Cundiff, Nilima Hullavarad, and Dan White P/T workshop April 29th from 10a-12p IARC is reserved but we are working on another room in BUTRO Panelists: Roxie Dinstel, Chris Coffman, Paul Layer, Diane O’Brien, Sine Anahita Chancellor’s Women’s Professorship Program Is CSW interested? If so, need memo to Chancellor Why would having such a program be important What is needed? (i.e. mentoring/departmental areas/funding) 1 page memo with no immediate deadline Memo should be based on NSF Presentation by Joy Morrison Statistics not available as of date. Good hiring of female faculty, but no retention Lack of mentors Opportunity to have mentoring built into workload Meeting attendance needed for CSW representation due to member travel Derek to fill in at CDAC Committee for Jenny Melanie to fill in at Senate Admin Committee for Jane Next meeting s: Feb 18th 1-2 and March 25 3-4 ATTACHMENT 172/11 UAF Faculty Senate #172, February 7, 2011 Submitted by the Faculty Development, Assessment and Improvement Committee UAF Faculty Development, Assessment and Improvement Committee Meeting Minutes for January 18, 2011 I. Josef Glowa called the meeting to order at 2:03 pm. II. Roll call: Present: Mike Castellini, Diane Erickson, Josef Glowa, Kelly Houlton, Julie Joly, Alexandra Oliveira Excused: Melanie Arthur, Channon Price Absent: Eric Madsen, Larry Roberts III. Report from Diane Diane reported that the Faculty Development website has been updated and includes current information regarding Director of the National Center for Science Education Dr. Eugenie Scott’s upcoming visit. While Dr. Scott’s visit will not include an evening presentation due to her travel schedule, she will present a lecture/discussion “The Evolution of Creationism” for students and faculty on Thursday, 1-27-11 from 9:45 – 11:15 a.m. in Schiable Auditorium (Bunnell) and a Faculty Workshop on “Teaching Evolution” for science faculty on Thursday, 1-27-11 from 1:00 – 2:00 p.m. in Butrovich (this workshop will also be available for faculty at rural campuses). Science teachers from the FNSBSD have also been invited. Diane will forward an informational flier to committee members to forward or print and post to help spread the word. UAF Marketing will also email the fliers ĚŔġĘÓĆľ-wide. Anne Sakumoto (United Academics) is coordinating with Statewide HR to bring best-selling author and speaker Neil Howe to UAF and UAA. Howe will present a lecture on learning differences between generations on March 3, 2011 at UAF and March 4, 2011 at UAA. He has written several books and has some new ones coming out dealing with “Millenials.” Regarding our upcoming Faculty Forum discussions on Difficult Dialogs, Diane reported that Abel Bult-Ito is calling meetings this week to organize discussions on the same topic, but we have not been able to coordinate our efforts with his. IV. Old Business Faculty Forums (possibly up to 4) on Difficult Dialogs in the Classroom will be held on the following dates: Tuesday, 2-15-11 (Rasmuson 340), Tuesday, 3-1-11 (IARC 417), and Tuesday, 3-22-11 (IARC 417), along with an additional follow-up forum on Friday, 4-15-11 (IARC 417) as interest warrants. If there are enough questions and concerns after the first forum, we will go ahead with the next scheduled forum and continue the discussion at each forum as necessary. Dr. Eugenie Scott’s presentation should generate plenty of ideas and concerns for discussion. Diane will purchase several copies of UAA’s faculty book Difficult Dialogs in Higher Education to have on hand for interested faculty to borrow. V. New Business Dr. Eugenie Scott’s presentations were discussed with Diane’s report. VI. Next Meeting: Josef will Doodle committee members so we can determine the best day and time for our Spring semester meetings. Additional item: Josef will present the FDAI Committee’s compiled information regarding electronic student evaluations at the Faculty Administrative Committee meeting next week to ensure that faculty concerns are heard before any decision is made. It was suggested that we include the fact that faculty are having a hard time getting evaluations from their off-campus, video/audio conference students since there is no one to administer the evaluations as in a face-to-face class. Mike C. wondered what Alex Hwu uses at CDE since faculty there face a similar situation. VII. Adjourned at 2:47 pm. Respectfully submitted by Kelly Houlton. ATTACHMENT 172/12 UAF Faculty Senate #172, February 7, 2011 Submitted by the Graduate Academic and Advisory Committee Graduate Academic and Advisory Committee Meeting Minutes November 29, 2010 Voting Members Present: Ken Abramowicz (Chair), Donie Bret-Harte, Lara Dehn (phone), Orion Lawlor, Jen Schmidt, Xiong Zhang (phone). Ex-Officio Members Present: Laura Bender, Anita Hughes, Lillian Anderson-Misel, Libby Eddy. Also present: Jayne Harvie (note-taking) 1. Discussion/modification/approval of agenda. The agenda was approved as distributed. 2. Discussion/approval of 11-15-2010 meeting minutes. The revised minutes were approved. 3. Discussion topics. Graduate grading policy. Page 201 of the ĚŔġĘÓĆľ Catalog delineates the grades and GPA average required to graduate. Should GAAC clarify this paragraph in an attempt to mitigate the concerns related to the use of the “+/-” grading scale for graduate students. Should GAAC pass a motion modifying the “+/-” grading scale for graduate courses? Laura B. confirmed that the statements in this section of the Catalog were correct, though they are confusing. Lara D. pointed out that funding grants require a 3.0 overall GPA, adding to the confusion. Advancement to Candidacy requires a GPA of 3.0, but Orion pointed out the requirements for the BS/MS are unclear. Students can have many varying 400-level course grades. Ken asked if there were interest in eliminating the use of +/- grades at the graduate level, or in getting rid of “C-“ and “B-“, or perhaps using a modified system. Donie thought it would be worthwhile to clarify the existing policy. Ken and Orion will work together to come up with a motion for the next meeting. Special topics courses and seminar courses. Are these courses meeting the needs of departments that desire flexibility in course content in specialized circumstances? Is GAAC’s review process for these courses adequate? Laura B. confirmed the fact that GAAC does not review graduate level Special Topics (-693) and Seminar (-692) courses. These allow the departments flexibility with changing subject matter, and usually are graded Pass/Fail and are repeatable for credit. Ken noted holes in the process and how courses can be created while circumventing review by the senate curriculum committees. How do we address the potential for academic integrity to suffer as a result? Suggestions included having a similar curricular affairs committee for the graduate level concerns (similar to CAC and CR for the undergraduate level); and perhaps working down the chain by contacting curriculum review councils at the colleges and schools and reminding them of academic standards. 4. GAAC proposals ready for acceptance were approved by the committee, including: 1-GCCh. – BIOL F618/F418 (cross-listed with Geography) 3-GPCh. – Certificate of Completion for the Post-Baccalaureate K-12 Special Education Licensure Program. 4-GPCh. – Program Change to the Master’s in Education. 33-GPCh. – M.S. M.A.T – Change Name to Biological Sciences 5. Review of GAAC proposals from prior meetings. 19-GNC: ATM F666 - Atmospheric Remote Sensing (Donie) Status: Waiting on changes to be received from the submitter. Donie will email them again. 24-GNC: FISH F631 - Data Analysis in Community Ecology (Ken and Lara) Status: Approved by the committee. 26-GCCh: WLF F625 – Analysis of Vertebrate Population Survival and Movement (Jen) Status: Approved by the committee with revisions that have been received. 36-GNC: EE F614 - Numerical Methods for Electrical Engineers (Lara) Status: Hold for next meeting. 37-GNC: EE F643 - Selected Topics in Computer Engineering (Lara) Status: Approved with changes by the committee, including a new title. 6. Discussion of new GAAC proposals (as time permits). 25-GNC: ATM F678 – Mesoscale Dynamics (Xiong) Status: Discussed by the committee, and the syllabus still needs work in areas of devising a clearer grading statement, and providing a more detailed class schedule. 18-GCCh. – Atmospheric Radiation (Xiong) Status: Discussed by the committee, and the syllabus is inadequate for a stacked course, and needs a plagiarism statement. Lara noted it needs a clear attendance statement; Xiong noted the schedule needs to include deadlines. Jen suggested the cheatsheet have a size constraint included. The following Special Ed courses were postponed for discussion until Sue Renes returns. 05-GCCh: EDSE F605 - Early Childhood Special Education (Sue) 06-GCCh: EDSE F610 - Assessment of Students with Disabilities (Sue) 07-GCCh: EDSE F612 - Curriculum and Strategies I: Low Incidence (Sue) 08-GCCh: EDSE F622 - Curriculum and Strategies II: High Incidence (Sue) 09-GCCh: EDSE F624 - Social/Emotional Development, Assessment, and Intervention (Sue) 10-GCCh: EDSE F625 - Teaching Mathematics to Special Learners (Sue) 11-GCCh: EDSE F633 - Autism: Communication and Social Disorders (Sue) 12-GCCh: EDSE F640 - Collaboration and Consultative Methods (Sue) 13-GCCh: EDSE F642 - Autism and Asberger Syndrome: Social and Behavioral Issues (Sue) 14-GCCh: EDSE F677 - Reading Assessment, Curriculum and Strategies (Sue) Ken asked everyone on the committee to review the new MA program request and the associated new courses in Political Science. These need the full input of the committee. Ken noted the courses are stacked. There also appears to be an internship option, and who it’s targeting should be considered. Concerns were expressed that the required paper is only 15-pages long, which doesn’t seem to a true project or internship at a Master’s level. After everyone on the committee has reviewed these, Ken would like to invite the program faculty to a meeting (possibly in January) to discuss the concerns and have questions answered. 28-GNC – Political Science Research Design and Methods (Ken) 29-GNC – Arctic Politics and Governance (Ken) 30-GNC – Internship in Public Affairs (Ken) 27-GNP – M.A. Political Science (Ken) The PSY courses and M.Ed. program will be discussed when Amber (and Sue) are back. 31-GCCh. – PSY F652 – Practicum Placement - Clinical I, change repeatability (Amber) 32-GCCh. – PSY F653 – Practicum Placement – Clinical II, change repeatability (Amber) 35-GPCh. – M.Ed. –Remove Reading and K-12 Reading Endorsement Specialization (Amber) Approved: 34-GPCh. – Biological Sciences: Remove Biology/Botany/Zoology concentrations (Jen) Status: Approved after review by the committee. Jen had spoken with Christa Mulder. 7. Other items: Ken asked for volunteers to take items that Regine had signed up for last time. She won’t be able to attend the committee meetings in December. ---------------------------------------------------- Attachment 172/12 – continued: Graduate Academic and Advisory Committee Approved Meeting Minutes for December 13, 2010 Voting Members Present: Ken Abramowicz (Chair), Lara Dehn (phone), Jen Schmidt, Sue Renes Absent: Donie Bret-Harte, Orion Lawlor, Amber Thomas, Xiong Zhang. (Regine Hock needs to step out for rest of term due to illness.) Ex-Officio Members Present: Laura Bender, Larry Duffy, Anita Hughes. Also present: Jayne Harvie (note-taking) 1. Discussion/modification/approval of agenda. Without a quorum present, the meeting was confined to discussing the grading policy motion, and some of the new curriculum which could be addressed by those present (as noted below). 2. Discussion/approval of 11-29-2010 meeting minutes. Not approved since quorum not present. 3. Discussion topics. A. Meeting date and time for January GAAC meeting. January 14, 2011, Friday, at 9:30 – 10:30 AM has been proposed for discussion on the new master’s program in Political Science. Larry D. suggests that NORS faculty Mary Erhlander be invited to the discussion, since approval would affect the Northern Studies program. This is also recommended by the Provost, per Larry. Some preliminary discussion took place regarding current concerns, but complete discussion of the proposed program was delayed until the next meeting. B. Graduate grading policy. Continued discussion of changes related to "+/-" grading scale for graduate courses. Ken will email a revised version to the group. The statement, upon approval, should be included in both the printed Catalog and the Graduate Study Plan Form used at the Graduate School. Points to clarify include that 2.0 “C” or better must be earned in graduate-level courses; a 3.0 “B” or better in 400-level courses, and that a 1.7 “C-“ does not count toward advancement to candidacy. 4. Proposals approved by email since last meeting • 05-GCCh: EDSE F605 - Early Childhood Special Education (Sue) • 06-GCCh: EDSE F610 - Assessment of Students with Disabilities (Sue) • 07-GCCh: EDSE F612 - Curriculum and Strategies I: Low Incidence (Sue) • 08-GCCh: EDSE F622 - Curriculum and Strategies II: High Incidence (Sue) • 09-GCCh: EDSE F624 - SociallEmotional Development, Assessment, and Intervention (Sue) • 10-GCCh: EDSE F625 - Teaching Mathematics to Special Learners (Sue) • II-GCCh: EDSE F633 - Autism: Communication and Social Disorders (Sue) • 12-GCCh: EDSE F640 - Collaboration and Consultative Methods (Sue) • 13-GCCh: EDSE F642 - Autism and Asberger Syndrome: Social and Behavioral Issues (Sue) • 14-GCCh: EDSE F677 - Reading Assessment, Curriculum and Strategies (Sue) 5. Review of GAAC proposals already discussed in prior meetings. • 18-GCCh.: Atmospheric Radiation (Xiong) • 19-GNC: ATM F666 - Atmospheric Remote Sensing (Donie) • 25-GNC: ATM F678 - Mesoscale Dynamics (Xiong) Note: Revised syllabus received and posted online. • 27-GNP :M.A. Political Science (Ken) Email Ken with written concerns which he’ll share with the group to prepare for the GAAC meeting with Political Science faculty. • 36-GNC: EE F614 - Numerical Methods for Electrical Engineers (Lara) #36 still needs work, per Lara D. 6. Discussion of new GAAC proposals (as time permits). • 31-GCCh. - PSY F652 - Practicum Placement - Clinical I, change repeatability (Amber) Sue noted that #31 is good to go. • 32-GCCh. - PSY F653 - Practicum Placement - Clinical II, change repeatability (Amber) Sue noted that #32 is good to go. • 35-GPCh. - M.Ed. -Remove Reading and K-12 Reading Endorsement Specialization (Amber) Sue noted that #35 is also good to go. Since GAAC proposals 31, 32 and 35 appear to be ready for acceptance, they will be submitted to GAAC via email for approval by negative confirmation. • 38--GNC: EE F646 Wireless Sensor Networks (Orion) Lara notes that #38 still has minor issues to be addressed. She’ll email Orion about it. • 39--GNC: EE F668 Radar Systems (Orion) Lara notes that #39 has some larger issues and needs to be held for discussion. • 40-GNC: EE F675 Robot Modeling and Control (Orion) Lara noted that #40 has some issues; she had questions about resources and computer lab / software needs. • 41-GPCh.: Ph.D. - Fisheries Modify Admission Requirements; Enter After BS (Amber) • 42-GPCh.: M.S. Fisheries - Expand elective course requirements (Amber) Jen S. noted questions about FISH F425 and F650 courses that are required. • 43-GNC: FISH F680 - Marine Sustainability Internship (Amber) ATTACHMENT 172/13 UAF Faculty Senate #172, February 7, 2011 Submitted by the ad hoc Research Advisory Committee ĚŔġĘÓĆľ ad hoc Research Advisory Committee Meeting Minutes, 2010-12-09 In attendance: Orion Lawlor, Roger Hansen, Sarah Hardy, Kris Hundertmark, Peter Webley Absent: Mike West, Bernard Coakley, Tom Weingartner, Margaret Darrow, Anita Hartmann (1) Discussion with our new Associate Vice Chancellor for Research (AVCR), Daniel White, regarding intellectual property: A bit of history: the UAF  HYPERLINK "http://www.uaf.edu/ott/" \n _blankOffice of Technology Transfer (OTT), previously operated by Diane McLean, was in charge of *all* things intellectual property for all of UA: copyrights, licensing, material transfer, ITAR, etc. OTT got moved into Bob Shefchik's office, and Ms. McLean left the position. AVCR White is now trying to take a step back and build a system that meets the needs of both the university and faculty. Today,  HYPERLINK "http://en.wikipedia.org/wiki/International_Traffic_in_Arms_Regulations"ITAR and compliance board issues are now handled by AVCR John Blake, director of the Office of Research Integrity. AVCR White is building a brand new UAF Office of Intellectual Property and Commercialization (OIPC), in the Denali building on College. Goal is to build a mechanism to bring in outside investors (angel investors, venture capitalists) to use UA IP to build new research programs, products, and collaborations. Open positions: - IP specialist, to help UAF stay compliant with law(s). - Faculty advocate, to help faculty stay in the loop. OIPC works with two IP firms to do patents; it costs UA about $10K to file a provisional patent, $50K for a full patent application. UA President Gamble specifically asked AVCR White to build an *inventory* of IP available at UA—a surprisingly hard dataset to collect! We also discussed other UAF IP and external collaboration, consulting, and employment issues The blue form is for your dean/director to agree that an outside collaboration "will not interfere with your work". Then, if the field is related, you need to file a notice of potential conflict. The statewide lawyers check this for possible ethics act violations. (2) Update on tuition increase.  HYPERLINK "http://www.ktva.com/topalaskanews/ci_16740700" \n _blankPresident Gamble recently proposed a 7% undergraduate, and 3% graduate tuition increase, which is more in line with our recommended 10% cap.  Our November resolution was too research-specific for the Faculty Senate administrative committee, and we didn't get enough committee votes soon enough to pass last week's modified resolution up to the full senate. But Committee Chair Orion Lawlor did try to convey the committee's position on tuition's impact on research during public testimony at the Board of Regents meeting on Friday at 9am. Draft tuition resolution, not yet approved by the committee: WHEREAS tuition is not covered by scholarships for more than half of all UAF students, WHEREAS excessive tuition rates may decrease total tuition revenue by driving students away, WHEREAS moderate increases in the tuition rate do help align tuition with the cost of education, WHEREAS current graduate tuition rates make graduate research assistants approximately as expensive as postdoctoral research staff in new research grants, WHEREAS excessive tuition increases break the budgets of existing years-long funded grants, WHEREAS excessive tuition rates harm UAF's ability to compete for new research funding, THEREFORE BE IT RESOLVED THAT the UAF Faculty Senate disagrees with dramatic year-to-year increases in the tuition rate. (3) We updated our committee membership, by accepting Mike West's resignation. (4) The committee approved Roger Hansen's updated version of our official Faculty Senate bylaw lines, which once accepted by the full Faculty Senate will make RAC a permanent committee: "8. The Research Advisory Committee consists of up to ten voting members, a chair and co-chair, along with ex officio members. The committee exists to review issues of researchers at the ĚŔġĘÓĆľ and to provide reports, recommendations, and resolutions to the UAF Faculty Senate on behalf of the UAF research community.  The Research Advisory Committee will provide a connection between the faculty and the UAF Vice Chancellor for Research, and advise the VCR on developing productive relationships with the different research facilities across UAF."     Some students game the system by taking courses unrelated to their major that they can pass easily. 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